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This policy applies to T&M Specialists and all its operating members 


T&M aims to promote the timely reporting and investigation of all accidents, incidents and to ensure HKSAR legislative compliance. This policy aims to ensure that the awareness of the responsibility concerning the incident, hazard, injury, and accident reporting. 


The following definitions apply to this policy. 

  • Lost Time Injury - An accident where there is an injury that prevents the employee from attending work for one full day/shift or more. 

  • Hazard - Anything or condition that causes or has the potential to cause injury, Harm of ill health. 

  • Dangerous Occurrence - These are incidents prescribed by relevant Occupational Health and Safety Legislation that must be reported to the concerned department or relevant authority. 

  • Incident - Any event, which could have caused an accident but did not. 

  • Accident - An unplanned event which has potential to disturb the normal safe operation, such as a failure of a system, which result in, for example, a fatality, injury, occupational illness, loss of containment, uncontrolled discharge to the environmental, legal claim, or any Occupational Health and Safety non-compliance. 


Policy Statement 

T&M Specialists requires that the Hazard Incident and Injury Report Form be completed in regards to all incidents/ accidents that occur in areas under the control by us. 

T&M also requires that all hazards/incidents/injuries/accidents be investigated and that appropriate strategy be developed and implemented to eliminate or reduce the likelihood of future occurrence. To achieve this T&M requires that all hazards /incidents /injuries/accidents be investigated in a timely. 

This policy applies to all company staff as well as to individuals who intent to visit a site of T&M. 


Employees must: 

  • Report all hazards/incidents/injuries/accidents to their Supervisor or Project-in-charge. 

  • Ensure the completion of the hazards/incidents/injuries/accident Report form. 


Direct Supervisor must: 

  • Investigate all reported hazards/incidents/injuries/accidents. 

  • Ensure corrective action is taken to prevent a recurrence. 

  • Fill in all appropriate documentation be provided by Client or HKSAR relevance legislation. 


Occupation Health and Safety Coordinator must: 

  • Review all-hazards/incidents/injuries/accidents report forms. 

  • Ensure completion of hazards/incidents/injuries/accident report forms in a timely. 

  • Provide feedback, advice, support guidance, and assistance to direct Supervisor to prevent recurrence of the same or similar hazards/incidents/injuries/accidents. 

  • Monitor the investigation process and control strategies implemented. 

  • Ensure timely submit reports and notification to T&M Senior management. 



Scope: The procedure covers immediate action, investigation, classification, a lesson to learn, and corrective action. The establishment of hazards/incidents/injuries/accidents reporting system is to be used. 



  • Ensure all-hazards/incidents/injuries/accidents are properly investigated. 

  • To ensure all corrective action is taken to prevent re-occurrence and reduce the risk potential of the working environment. 

  • To identify all hazards in the concern work area. 


Immediate Action 

In the event of a hazards/incidents/injuries/accidents, concern staff shall inform the Project-in-charge, where it is safe to do so take appropriate immediate action to minimize the risk of further injury or damage. 


Reporting of hazards/incidents/injuries/accidents is essential for the identification of hazards in the workplace. The responsible Project-in-charge / Occupation Health and Safety Coordinator, or client representative have the authority to suspend work in the area where the hazards/incidents/injuries/accident has occurred or suspend similar work until the investigation has been completed and of corrective action taken, if there is a risk of similar hazards/incidents/injuries/accident occurring. 

Hazards/Incidents/Injuries/Accidents investigation 

  • All hazards/incidents/injuries/accidents shall be investigated under the guidelines of HKSAR work-related Form, code of practice, rules, and regulation. During the investigation, an analysis shall be 

  • Is there a procedure, which covers this area of activity? 

  • Is the procedure adequate? 

  • Was the procedure properly followed and implemented? 

  • What influences, outside of the immediate process, are evident? 

  • The objective of the investigation shall be to establish the real cause(s) of the hazards/incidents/injuries/accidents. So corrective action is aimed at preventing recurrence of the event. It is a responsibility of the immediate project-in-charge to ensure, 

- Hazards/Incidents/Injuries/Accidents within 24 hrs. 

- Major hazards/incidents/injuries/accidents immediately. 

- Hazards/Incidents/Injuries/Accidents are fully investigated and corrective actions identified and implemented. 

- We will monitor trends of Hazards/Incidents/Injuries/Accidents ant initiate a further investigation where: 

- Hazards/Incidents/Injuries/Accidents are noted for similar situations. 

- A worker compensation claim has been lodged. 

- A serious or major incident has occurred 

- A situation is deemed to require further investigation. 

Records and corrective action 

Record of all Hazards/Incidents/Injuries/Accidents personal data, notifications, reporting, investigation, and corrective actions shall be kept. where applicable records shall be kept for the duration as required by HKSAR rules and regulation. The scope and impact of any corrective action taken shall be appropriate to the magnitude and potential from harm of the Hazards/Incidents/Injuries/Accidents. 

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